Smart Document Management in a Box

April 29, 2009 in Hardware (E)

[] Coeur d'Alene (Idaho, USA) - DEVONtechnologies, LLC introduces two new 'Paperless Office' bundles to the US market consisting of the smart document manager DEVONthink Pro Office and the reliable and fast document scanners Fujitsu ScanSnap S300M or S1500M.

Starting today DEVONtechnologies offers the fast desktop document scanners ScanSnap S300M and S1500M bundled with its flagship product DEVONthink Pro Office in its online shop. The devices digitize paper documents with up to 20 pages per minute, scan both sides in one go, and with up to 600 dpi in full color. Reliability and ease-of-use are the driving factors in all ScanSnap designs.

DEVONthink Pro Office directly supports the ScanSnap scanner range for the Mac by taking over the PDF files created from the paper documents and automatically making them searchable using optical character recognition (OCR). Artificial intelligence assists the user file the document by suggesting the most suitable places as well as related documents.

"Many of our DEVONthink Pro Office users heavily rely on Fujitsu ScanSnap scanners for digitizing their correspondence, articles, notes. But they had to buy the devices separately. So it was a logical step for us to bundle the power of our software and these perfectly integrated scanners and offer them for convenient one-stop shopping in our online store," says Eric Bohnisch-Volkmann, President of DEVONtechnologies.

The ScanSnap S1500M is the workhorse scanner for higher volumes, scans up to 20 pages per minute, and has a ADF (automatic document feeder) capacity of 50 sheets. The smaller S300M is the optimal solution for lower volumes or for mobile environments. It takes up to 10 sheets into its ADF, scans up to 8 pages per minute, and is able to work on battery or USB power.

As of this writing, the Paperless Office Bundles are solely available in the United States.

Pricing and Availability:
The Paperless Office bundles, consisting of DEVONthink Pro Office 2.x and a document scanner, sell for $419 (USD) with the Fujitsu ScanSnap S300M and for $569 (USD) with the ScanSnap S1500M (plus shipping) in DEVONtechnologies' online shop.

The public beta releases of DEVONthink Pro and Pro Office 2.0, DEVONthink Personal 2.0, and DEVONnote 2.0 require Mac OS X 10.5 or later and can be downloaded from DEVONthink and DEVONnote can be test-driven for free for 150 hours of non-continuous runtime until they need to be properly licensed. The public beta releases run without registration until May 31, 2009, before they need to be replaced by new betas or the final 2.0 releases.

Background: Devonthink

In today's world, everything is digital. From shopping receipts to important research papers, peoples' lives often fill their hard drives in the form of emails, PDFs, Word documents, multimedia files and more. Questions eventually pop up, like where to store all of this stuff? How to organize these very different file types, and even better, how to find the exact file one is looking for the second one needs it? It's almost as if one needs a second brain just to keep one's digital life straight.

Enter DEVONthink: The solution to this digital age conundrum. It is a second brain, the one and only database for all digital files, be they PDFs, emails, Word documents or even multimedia files. Boasting a refined artificial intelligence, DEVONthink is exceedingly flexible and adapts to the user's personal needs. And if the files are not digital yet, paper capture support is already built-in (DEVONthink Pro Office only.)

Users can use it as their document repository, their filing cabinet, their email archive, or their project organizer; DEVONthink can do it all. One can even collect and organize data from the web, enrich it with sound and movie files, and then export the finished product as a website or to an Apple Pages document to print. Or one can copy the content to an iPod! The possibilities are only as limited as the user's imagination.

The Database For The Internet Age

Because DEVONthink keeps all important data in one database, it doesn't matter where the data is physically located. DEVONthink uniquely integrates both local documents and live content from the Internet to keep all project-related information together in one place. No more folders full of loosely organized files and overflowing bookmark bars in Safari; with DEVONthink, the user seamlessly mixes local documents, clippings, and live web pages in one dynamic database.

The Digital Workplace

DEVONthink is not only a simple database, it's a flexible work environment, too, with powerful management features suited to any professional project. It provides the user with all the tools she or he needs to effectively work with documents. The integrated RTF editor makes it easy to write new documents, or the users can open documents in a third-party application.

Intelligent Assistant

DEVONthink is based on a powerful artificial intelligence (AI) architecture that helps organize and navigate information collections quickly and accurately. It assists its users with both filing documents and with finding similar items, and can help make connections that they might have missed on their own. It can even master huge data collections with a few simple clicks, saving time and aggravation.

Share The Knowledge

Finally, DEVONthink Pro Office allows to share the accumulated and organized knowledge. Users can post it to their websites, or they can let their coworkers access databases with a familiar search-engine like interface using standard web browsers. Depending on the network setup, it's even possible to search shared databases over the Internet. A JavaScript applet gives convenient access to the database also from the Apple iPhone.

DEVONtechnologies LLC, founded in 2002, incorporated in 2004 and headquartered in Coeur d'Alene, Idaho, USA, researches in the field of semantic and associative data analysis and synthesis, and develops key applications based on the DEVONtechnology. Named after the Devonian Period, the DEVONtechnology marks the departure into a new age of data processing. The main focus of all activities is clearly on using the robust, flexible and versatile architecture intelligently to create rock-solid applications for a variety of purposes, including but not limited to databases, intelligent agents, data-mining, information retrieval and human-computer-interfaces. Apple, AppleScript, Carbon, Classic, Cocoa, ColorSync, Darwin, Fujitsu, Mac OS X, QuickTime, Quartz, ScanSnap, and all other registered names are trademarks of their respective owners.